Alghanim Vacancy, Documentation Officer, iiQ8 Jobs, indianinq8

 

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Documentation Officer

Location: KW

Company: Alghanim Industries

Responsibilities include but are not limited to:

 

  • Collecting delivery orders from Shipping lines and informing consignee for collection of the same via e-mails, fax & phone calls.
  • Billing & Closing of files for Cash/Credit customers after release of documents for Air & Sea shipments.
  • Follow-up of payments.
  • Collecting delivery orders from shipping lines and forwarding for clearance purposes.
  • Sending the documents to respective ministries for obtaining the permissions required in order to custom clear the shipments.
  • Coordinating with transporters & customer’ for delivery of shipments after clearance.
  • Handling customer’s & agents queries via-e-mails and phones.
  • Routing of air freight & sea freight shipments.
  • Preparation of quotations for customer’s / agents.
  • Preparing weekly/monthly MIS reports for the management for internal and external purposes.
  • Customs clearance of AIR & SEA shipments.
  • Complete handling of LCL Consolidation container’s.
  • Preparing of manifest and delivery orders.
  • Billing of transporters & clearing agents after delivery/clearance of shipments.
  • Billing & Invoicing of files for the customer/agents after delivery.
  • Forwarding new sales enquiries to the sales coordinator/ sales executives .
  • Coordinating with freight forwarding agents both overseas and domestic.
  • Handling various other works given by the management.
  • Meeting set deadlines as per the management and the customers.
  • Sending reports to overseas agent’s.

Skills, Knowledge & Experience Required

  • Minimum qualification of ‘Secondary School certificate’ with proven work experience in the same position.
  • 2 years of shipping knowledge & documentation.
  • Good knowledge of Custom/Port Rules and regulations.
  • Experience in Freight Forwarding / NVOCC / Air Freight shipments.
  • Good telephone manners / Customer handling.
  • Fair knowledge of Arabic speaking to deal with local customers.
    Experience and good knowledge of the local shipping documentation.
  • Requirement, Local customs regulations and clearance procedures.
  • Necessary computer operating skills of MS office skills

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