Kuwait Job Vacancy, HR Jobs, Admin, Procurement Jobs in Alghanim

 

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Kuwait Job Vacancy, HR Jobs, Admin, Procurement Jobs in Alghanim

HR Associate – Automotive

Location: KW

Company: Alghanim Industries

Long Description

Job Summary

The HR Associate is responsible for Payroll, Employee Services and supporting in other HR related matters.

Job Responsibilities

  • Handling the Payroll process for the Automotive Group
  • Responsible for handling the Attendance of the Automotive Operations and aligning with Finance for incentive calculations
  • Support day to day HR generalist activities, maintaining a pro-active HR service ensuring HR processes are followed.
  • Conducting investigations for any grievances arises between employees within the business.
  • Initiating employees Exit process, Exit Clearances, conducting Ext interviews, getting busseiness feedback,
  • Provide support to the team and general HR initiatives within the team as required
  • Responsible for the proper entry, storage/ Filing, update and security of employee personal data, updating personnel files and employee status changes.
  • Coordinate government relations related tasks in absences of the GS Officer.
  • Ability to solve employee issues within the organization

 

Candidate Requirements

  • A minimum of 3-5 years’ work experience (preferably in HR) or in a field with related experience
  • Adaptability to new assignments and tasks
  • A positive attitude and strong people skills
  • Excellent communication skills (English required-verbal and written, Arabic preferred)
  • Strong presentation skills
  • Process orientated, calm under pressure with an ability to solve problems
  • Proficient in Microsoft Word, Excel, and PPT
  • Educated to university degree level

Education




Kuwait Job Vacancy, HR Jobs, Admin, Procurement Jobs in Alghanim

Sr. Administrative Officer

Location: KW

Company: Alghanim Industries

Long Description

Job Summary

The Sr. Administration Officer is responsible for providing executive secretarial and administrative support to Management in coordination with Manager Administration & Business Development and Sr. Commercial Manager such as preparation of corporate sales contracts, sales letters etc  to ensure that services are provided in an effective and efficient manner.

Job Responsibilities

  • Providing support as defined to Management and team including word processing,  secretarial and administrative support to the team
  • Receive, direct and relay telephone messages to GM on a daily basis.
  • Maintain the general filing system and file all correspondences in its respective segregated files
  • Providing Managing Calendar/schedule/coordinating meetings and writing and communicating minutes of meetings, business memos and circulations.
  • Coordinate with concerned Departments in the issuance of ticketing etc of General Manager’s VIP clients
  • Facilitate Manager Administration in HR, GS related, Facilities and other related activities such as raising RAF’s, following up on visas and residency of staff, raising Maintenance work order requests and ATA Principals (such as AMEX) activities relating to the GSA contract obligation.
  • Prepare sales contracts and sales letters in coordination with Sr. Commercial Manager and Sales Executive
  • Ensure track record of follow up activities falling under HR and GS are logged and updated at all times and if any issues are raised, to bring it to the attention of Manager Administration for resolution. .
  • Undertake timely renewal of all relevant licenses such as IATA license, Commercial license, Signboard and Fire License, so as to ensure fines are not levied.
  • Regularly order stationery and refreshment stock and arrange distribute to locations as well as maintain adequate inventory of office supplies, such as printer cartridges.
  • Follow up travel arrangements of GM’s clients, including VIP and CIP clients in coordination with Manager Tours and Manager Corporate Sales
  • Maintain data base of all Airline and key Travel Agent contacts in the industry. Distribute seasonal greetings to the key contacts as appropriate.
  • Facilitate staff in their personnel documentation such as visiting cards, passport withdrawals, salary certificates.
  • Handle the administrative tasks in the absence of Manager Administration and Business Development and coordinate with him as required.

Candidate Requirements

  • Solid interpersonal skills with the ability to work independently and within a team environment
  • Problem solving Skill
  • Should be honest and trustworthy, flexible, demonstrate sound work ethics.

Education

High School / Diploma
Bachelor’s Degree

Kuwait Job Vacancy, HR Jobs, Admin, Procurement Jobs in Alghanim

Procurement Officer

Location: KW

Company: Alghanim Industries

Long Description

Job Summary

Jobs at this level are responsible for working closely with the marketing teams within Automotive group, analyzing the stock levels, consolidating requirements, conducting bids on Ariba, negotiating with suppliers, following up on receiving items and handling claims against suppliers. Work is done under intermittent supervision.

Job Responsibilities

•    Adheres to all processes and procedures set
•    Reviews incoming requirements from marketing teams of the automotive group and ensure the correct and quality parts are available when needed.
•    Work closely with marketing teams and clearly establish detailed specifications of the items to be procured.
•    Enter details into the Ariba system and create an event for suppliers to participate and bid.
•    Ensure the participating suppliers are clearly aware of the specs, lead time and payment terms plus other terms and conditions to avoid any conflicting issues at later stages.
•    Maintains data to facilitate good forecasting and reasonable inventory levels.
•    Create & scope of all the necessary purchases by each brand and this needs to be regularly reviewed and updated
•    Initiate and participate in Inventory audit process. Follows-up and closes audit findings and manage document filing.
•    Reviews sales and stock levels on an item-by-item basis and report details for management analysis.
•    Assists in forecasting the periodical demand on items.
•    Ensures maintenance of stock levels by re-ordering stock when necessary – i.e. place order, receive suppliers confirmation and make firm purchase order.
•    Checks and process suppliers’ claims and follow-up by prompt settlements of bills.
•    Maintains all confidential matters related to costs, suppliers, prices and rebates.
•    Updates MIS with suppliers’ invoices / orders and originate part numbers for new products.
•    Raises claims against suppliers/ insurance for shortages and excesses, defective and damaged goods

Candidate Requirements

•    Bachelor Degree in a related field.
•    4-5 years of relevant experience.
•    Good knowledge of inventory planning, procurement & control systems
•    Organization and planning skills.
•    Excellent communication skills (Arabic & English)
•    A positive, can-do attitude
•    Good computer skills.

Education


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