Job Summary

The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

Job Responsibilities

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Processing of payments and follow up.
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

Candidate Requirements

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planning and organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills

Education

Long Description

Job Summary

Jobs at this level are responsible for working closely with the marketing teams within Automotive group, analyzing the stock levels, consolidating requirements, conducting bids on Ariba, negotiating with suppliers, following up on receiving items and handling claims against suppliers. Work is done under intermittent supervision.

Job Responsibilities

•    Adheres to all processes and procedures set
•    Reviews incoming requirements from marketing teams of the automotive group and ensure the correct and quality parts are available when needed.
•    Work closely with marketing teams and clearly establish detailed specifications of the items to be procured.
•    Enter details into the Ariba system and create an event for suppliers to participate and bid.
•    Ensure the participating suppliers are clearly aware of the specs, lead time and payment terms plus other terms and conditions to avoid any conflicting issues at later stages.
•    Maintains data to facilitate good forecasting and reasonable inventory levels.
•    Create & scope of all the necessary purchases by each brand and this needs to be regularly reviewed and updated
•    Initiate and participate in Inventory audit process. Follows-up and closes audit findings and manage document filing.
•    Reviews sales and stock levels on an item-by-item basis and report details for management analysis.
•    Assists in forecasting the periodical demand on items.
•    Ensures maintenance of stock levels by re-ordering stock when necessary – i.e. place order, receive suppliers confirmation and make firm purchase order.
•    Checks and process suppliers’ claims and follow-up by prompt settlements of bills.
•    Maintains all confidential matters related to costs, suppliers, prices and rebates.
•    Updates MIS with suppliers’ invoices / orders and originate part numbers for new products.
•    Raises claims against suppliers/ insurance for shortages and excesses, defective and damaged goods

Candidate Requirements

•    Bachelor Degree in a related field.
•    4-5 years of relevant experience.
•    Good knowledge of inventory planning, procurement & control systems
•    Organization and planning skills.
•    Excellent communication skills (Arabic & English)
•    A positive, can-do attitude
•    Good computer skills.

Education