Job Purpose

• To support the Buying Team in all aspect’s administration.
• To work closely with Senior Buyer/Buyer to ensure that deadlines are met.
• To be a key support in the buying team, helping to facilitate all cross functional working between HO, Showrooms, Warehouse, Group Control, Sourcing Office and all other service departments in order to deliver the business objectives
• Raise and process PO’s, manage administrative side of PO lifecycle including data entry, costings & general data housekeeping.

Key Responsibilities

• Responsible for master product data and correct classification of products on SAP.
• Responsible for ensuring that all product and packaging data is captured and registered in system
• Manages the item code allocation and barcodes for all products
• Responsible for creating purchase orders in SAP system
• Responsible for sending PO to supplier / Sourcing Office with all relevant shipping instructions.
• Responsible for checking shipping charges and creating costing sheets
• Manages the Critical Path together with Senior Buyer/Buyer
• Responsible for follow up with LC team to ensure timely receipt of LCs by supplier
• Responsible for follow up with Payables team to ensure timely payment of goods
• Responsible for updating & maintaining Vendor database details
• Manage and Follow up on orders placed and work with vendors to resolve shipping/ delivery issues.
• Liaise with vendors (local and overseas) for Product Specification sheets, images & required samples
• Liaise with vendors (local and overseas) on all product and packaging data
• Creates new product arrival catalogues
• Responsible for the maintenance and updating of the shipment tracker
• Responsible for ensuring the accurate and timely input of all product information in product data bases and for updating and amending descriptions when necessary, liaising with suppliers for accurate product information for article master.
• Carries out regular product benchmarking amongst key competitors in the market keeping competitor reports updated
• Supports other members of the team where required
• Communicate ideas/ suggestions for improvements & efficiencies.

Key Skills

• Analytical and computer literate
• Graduate or equivalent in a business-related discipline
• Excellent computer skills in Excel, Power Point and Microsoft Office. SAP would be an advantage.
• Product knowledge or retail experience preferred
• Passion for product & retail
• Excellent attention to detail, diligent
• Team player
• Likes people
• Reliable and hard working
• Good at meeting deadlines
• Quality focused and result driven
• Excellent communication skills