Job Summary

The Payroll Officer will be responsible for maintenance and support of payroll activities within Alghanim Industries

Individuals working in this team need to have a high degree of customer focus, be flexible, enjoy working in a team environment and have a high level of attention to detail.

Job Responsibilities

•    Administration and record keeping of attendance/leaves (all kinds), Over Time, bonuses, etc.
•    Familiarity with Kuwaiti labor regulations and PISS requirements.
•    Checks pay results for accuracy of payroll runs.
•    Familiar with Bank processes for opening labor bank accounts.
•    Responsible for the proper entry, storage, update and security of employee personal data, updating personnel files and employee status changes.
•    Manage the filling process of different documents.
•    Preparation of travel authorizations, salary certificates, etc.
•    First point of contact for all payroll issues
•    Any other duties/ projects assigned by Payroll Manager from time to time.

Candidate Requirements

•    A minimum of 3 year professional experience working on ERP Payroll systems.
•    High level of attention to detail ensuring data is accurate and precise.
•    The successful candidate will have access to sensitive information so a high degree of confidentiality is required.
•    Strong communication and customer facing skills, able to respond appropriately to employee queries.  Arabic language skills would be an advantage.
•    A high degree of energy, enthusiasm and flexibility.
•    Highly organized and able to plan work and manage priorities.
•    Well versed with Kuwait Labor law.
•    Educated to university degree level, preferably from a business related program, HR qualifications preferred but not essential.

Long Description

Job Summary

Jobs at this level are responsible for working closely with the marketing teams within Automotive group, analyzing the stock levels, consolidating requirements, conducting bids on Ariba, negotiating with suppliers, following up on receiving items and handling claims against suppliers. Work is done under intermittent supervision.

Job Responsibilities

•    Adheres to all processes and procedures set
•    Reviews incoming requirements from marketing teams of the automotive group and ensure the correct and quality parts are available when needed.
•    Work closely with marketing teams and clearly establish detailed specifications of the items to be procured.
•    Enter details into the Ariba system and create an event for suppliers to participate and bid.
•    Ensure the participating suppliers are clearly aware of the specs, lead time and payment terms plus other terms and conditions to avoid any conflicting issues at later stages.
•    Maintains data to facilitate good forecasting and reasonable inventory levels.
•    Create & scope of all the necessary purchases by each brand and this needs to be regularly reviewed and updated
•    Initiate and participate in Inventory audit process. Follows-up and closes audit findings and manage document filing.
•    Reviews sales and stock levels on an item-by-item basis and report details for management analysis.
•    Assists in forecasting the periodical demand on items.
•    Ensures maintenance of stock levels by re-ordering stock when necessary – i.e. place order, receive suppliers confirmation and make firm purchase order.
•    Checks and process suppliers’ claims and follow-up by prompt settlements of bills.
•    Maintains all confidential matters related to costs, suppliers, prices and rebates.
•    Updates MIS with suppliers’ invoices / orders and originate part numbers for new products.
•    Raises claims against suppliers/ insurance for shortages and excesses, defective and damaged goods

Candidate Requirements

•    Bachelor Degree in a related field.
•    4-5 years of relevant experience.
•    Good knowledge of inventory planning, procurement & control systems
•    Organization and planning skills.
•    Excellent communication skills (Arabic & English)
•    A positive, can-do attitude
•    Good computer skills.

Education